Careers

About the role:

We are seeking an experienced, organized, and energetic Office administrator and Travel Coordinator to handle all front-desk administrative duties and logistics.

As Office administrator, you will contribute to maintaining a pleasant work environment and enhance high levels of organizational effectiveness by managing our company’s day-to-day office activities, provide general administrative support to our employees, organize, and coordinate administration duties, communication, and safety.

*Working 5 days from the office, located in Kfar Sava.

What Will Your Job Look Like?

• Manage all office operational and administrative tasks related to maintenance, supplies, office equipment, groceries, meetings scheduling etc.
• Perform all travel and event coordination tasks such as booking flights & hotel, ordering event tickets, assist with any travel related documentations and ensure the traveler needs are met within travel budget constraints
• Serve as the focal point for all employees in the office for office related tasks
• Support the Finance department with various finance processes such as payment to banks, preparation of invoices, credit cards, employee expense reports
• Support the HR department with all well-being activities
• Work closely with the CEO on daily priorities
• Work on various internal systems, including: attendance, travel purchase order, etc.
• Handle employee’s attendance
• Build and maintain databases and create files related to general and administrative expenses of the office
• Ensure a pleasant working environment and smooth ongoing operation of all administrative needs

 All You Need is...

Knowledge & Experience

• Experience in office administration
• Experience in travel coordination - mandatory
• Experience in managing calendars, expenses, and logistics
• Experience in managing day-to-day operations
• Ability to perform in a global company, in a multi-cultural environment
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and email tools

 Skills

• People person with a positive attitude and strong service orientation
• Strong organizational, time management skills, ability to multitask and prioritize work
• Team player and “Can do” attitude
• Ability to work independently and handle frequently changing needs
• High level of accuracy and attention to detail
• Excellent verbal and written communication skills
• Proficient in spoken and written English
• Strong work ethic, proactive, self-motivated and results-drive